The Election Convention will be held August 18, 2012, at Christ Church Cathedral. All clergy, deputies, alternates, and visitors should review the information provided below.
Saturday, August 18, 2012
Registration/certification: 7:30-8:55 a.m.
Reception area at side entrance on Cathedral Way
Late Registration is not permitted.
Christ Church Cathedral
166 Market St.
Lexington, Ky. 40507
Reserved parking will be available in nearby lots. Download the pdf or click the image to view full size.
Doubletree Suites by Hilton
2601 Richmond Rd. Lexington, Ky. 40509
Call direct for reservations: 859-268-0060
Special convention rate: $89+tax
Group name: Episcopal Diocese of Lexington
Who may attend?
Deputies* (Lay and Clergy)and Visitors. Pre-registration required for box lunch orders only.
Lunches must be ordered (mail in this form) and prepaid by August 3. Orders will not be taken after August 3.
*When electing their deputations for the 2011 diocesan convention, our congregations chose deputies to participate not only in the annual meeting but also the election of the new bishop. Deputies’ duties include attending one of the question and answer sessions with the nominees that will precede the electing convention.
Rules for the Ordering of the Election of a Bishop
- Because the Convention was already opened in February of this year, and the Deputies were registered at that time, each Deputy shall pick up a color coded name tag at the registration table designating voting privileges in one of the two orders (Clerical or Lay Deputy).
- Nametags will be available at the Administrative Desk in the “reception entrance of the Cathedral” beginning at 7:30 a.m. on Saturday, August 18th.
- Only those deputies who were registered at the February Convention will be registered at the reconvened convention. Alternates listed for the February Convention are eligible to fill positions of “February registered deputies”, only when they have filed the proper forms.
- The nave of the Cathedral will have a designated “Deputy Seating Area” for those entitled to vote, and an “Ex-Officio Members Seating Area” for those persons so designated in Diocesan Canon 1.04 who are present and not seated at the front of the nave. The coded nametags will identify the assigned seating areas.
- All other persons will be seated in a separate area of the nave designated as the Visitors Area.
- The number of Deputies present will be determined at the Administrative Desk in the process of handing out the nametags. This number will be reported to the Secretary of the Convention, to establish the number of eligible voters in each order.
- The Presiding Officer will call the Election Convention to order at 9:00 am. Registration will close at 8:55 am, and late registration is not permitted.
- The official ballot will list, in alphabetical order by first and last name only (no titles), the names of those placed in nomination by the Nominating Committee and any others nominated by petition.
- Ballots will be counted using electronic voting machines or electronic counting devices. There will be separate machines or counting devices for Deputies in both orders.
- There will be Tellers stationed at each voting area to identify Deputy name tags of persons casting ballots and to give direction as needed. The Deputies will return to their seats (pews) after voting. Music, hymns and/or meditations will be provided in the Cathedral while votes are tallied.
- When the Presiding Officer (Interim Assisting Bishop Chilton Knudsen) has declared a ballot closed, the Tellers present at each voting area will prevent further voting.
- The election shall be pursuant to Article X of the “Constitution and Canons of the Diocese of Lexington” (Regarding the Election of a Bishop).
- The Presiding Officer will allow time before the opening of a new ballot for the purpose of nominees withdrawing their names from the ballot, but in no instance will a name be removed from the ballot without the request of the nominee.
The Chief Teller will report the results of each ballot in writing to the Presiding Officer without comment and only the Presiding Officer will announce the result of each ballot. Running tallies of each ballot will be projected on screens after announced by the Presiding Officer.
- The use of cellular telephones, laptop computers, or other mobile electronic devices is prohibited on the floor of the Convention until after the Testimonials are signed at the end of proceedings.
- Deputies are required to sign the “Testimonial of Election” on instruments placed at the front and back of the nave of the church – which instruments will be attached to and become part of the “The Testimonials of Election.”
- The parliamentary procedure for ordering this election shall be Robert’s Rules of Order, Newly Revised, 1990, where not in conflict with the Constitution and Canons of the Episcopal Church or the Constitution and Canons of the Diocese of Lexington.
“The election of a Bishop of this Diocese shall be made by a concurrent vote of the Clerical Deputies and of the Lay Deputies in Convention assembled, the two Orders voting by ballot separately, in opening Convention. When all the votes of both Orders shall have been deposited, the Tellers of the Clerical and of the Lay vote, respectively, shall proceed to count the votes. The candidate for Bishop receiving the affirmative vote of a majority of those present and voting in each Order shall be declared to be duty elected. Immediately after an election the Convention shall proceed to sign the testimonials.”
Those qualified to vote at the electing convention:
- The Deputies (Clergy and Lay) who were registered and present at the 116th Diocesan Convention (February 17-18, 2012).