Frequently Used Documents
Customary for Bishop’s Visitation in the Interim
The Bishop’s Visitation is the annual occasion when the pastoral bishop of the diocese makes a primary connection with the congregation. [Read more...]
Bishop’s Visitation Schedule
Tentative Bishop’s Visitation Schedule November 2011-June 2012
(Please verify to assure current information) [Read more...]
Continuing Education for Licensed Lay Ministers
Initial licenses for lay ministers are granted for a period of two years. Renewal requires completion of one approved continuing formation event during that time. To receive credit, notify Ellen Darnall (ellendarnall@diolex.org) of attendance at a qualifying event. [Read more...]
Constitution, Canons, and Governance Documents
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Diocesan Constitution and Canons as of February 2011 (PDF file)
Rules of Order of Convention (PDF file)
Sample Copy of Parish Bylaws (PDF file)
Constitution and Canons of The Episcopal Church (PDF file from Church Publishing; to order print copies, visit Church Publishing)
Manual of Business Methods in Church Affairs (PDF file from the Finance Office at The Episcopal Church)
Diocesan Finance Documents
Current year budget for Diocese, approved by 2011 Convention
Monthly financial reports of Diocese (unaudited) — November 2011
Most recent audit of Diocese (2010)
Reimbursement forms for Diocesan-related expenses
Mileage and Transportation Form 2011
Note: The Internal Revenue Service has announced that it has increased the standard mileage rate that employers can use to reimburse employees who drive personal vehicles for business purposes. The IRS increased the rate to 55.5 cents per mile for travel occurring between July 1 and December 31. The rate was 51 cents for January 1 to June 30.
Supply Clergy Check Request Form
Federal 501(c)3 and state sales and use tax exemption letters are available upon request. Please contact Holli Powell or Bryant Kibler.
For questions regarding Diocesan financial reports, donations, or accounts payable, please contact Holli Powell, Bishop’s Deputy for Finance, at 859-252-6527, extension 108, or hpowell@diolex.org. To submit reimbursement requests, or for questions regarding insurance or pensions, please contact Bryant Kibler, Bishop’s Deputy for Administration, at 859-252-6527, extension 113, or bkibler@diolex.org.
Finance Resources for Congregations
The fair share assessment process in the Diocese of Lexington is governed by Diocesan Canon 28. For more information about appealing your congregation’s assessment, see the memo on appeals process.
The Manual of Business Methods in Church Affairs is the Episcopal Church’s guide to finances and internal controls in congregations.
Clergy issues
Diocesan policy on clergy discretionary funds
The documentation on housing allowances and how to calculate them is included in the Manual of Business Methods in Church Affairs.
Parishes in the Diocese of Lexington are required to either have an audit from an outside accountant, or to perform an internal audit by committee. Information on the audit by committee process can be found in the following files:
Audit Committee Findings and Recommendations
All audits are due to the Ven. Bryant Kibler, Bishop’s Deputy for Administration, no later than September 1 of the year following the year-end.
Information on filing your annual parochial report (and statistics compiled from prior year’s parochial reports) can be found at http://www.episcopalchurch.org/109378_105232_ENG_HTM.htm.
If your congregation is considering applying for a loan through the Diocesan loan fund, contact Holli Powell, Bishop’s Deputy for Finance, at hpowell@diolex.org or 859-252-6527, extension 108.
